September-December

Department submits the complete dossier to OFA, allowing for at least 2-4 weeks between submission of dossier to OFA and COAP review.

The OFA Representative reviews the dossier for accuracy and completeness.
If any changes or revisions are needed to the tenure dossier, the OFA Representative works with the department to address any revisions and the department submits changes to the dossier as needed.
The OFA Representative contacts the department chair or School dean (if applicable) to schedule the presentation of the CUIMC COAP
Once the CUIMC COAP presentation is scheduled, the OFA Representative forwards the agenda to the CUIMC COAP members and uploads the dossier to CourseWorks for their review.
The OFA Representative sends reminder notices to the school dean and/or chair or designee regarding the presentation(s).
The dean, chair, and/or designee presents the candidate to the CUIMC COAP.
When the chair has completed the brief presentation and leaves, the committee votes.
If the candidate is approved by the CUIMC COAP, the OFA Representative prepares the tenure dossier for Dean’s approval.
Once approved by the Dean, OFA forwards the dossier to TRAC for their review.

Department submits the following:

Upon TRAC approval, a PAF with effective date of tenure appointment and reflecting action/reason codes DTA/TTL and DTA/Complete University title, and with the tenure status code changed to “1” Tenure

Upon TRAC approval, the OFA Representative sends the officer’s CV to the Office of the Provost for Trustees’ review and approval.
If the Trustees approve the appointment to tenure, the Office of the Provost forwards to OFA the monthly Trustees Report with the resolution approving the appointment to tenure.
OFA notifies the school and department chair.
The department submits a PAF for the tenure appointment
The OFA Representative reviews the PAF for completeness and accuracy.
OFA approves and submits the PAF and supporting documentation to CUIMC Payroll.

If not approved by TRAC, the Office of the Provost notifies the Dean, SVP, dean of school (if applicable), and/or department chair of the decision.
The department either switches the officer to the non-tenure track title of (“at CUMC”) or issues a letter of nonrenewal to the officer by May 31st (13-month notice of nonrenewal).