May-June ongoing
Requirements
Department submits the following documents to the SVP by May 15th:
- Officer’s CV in COAP format
- Candidate field description (two- to three-paragraph description of the candidate’s field of research/interest)
- Candidate’s statement of research, teaching, and service activities
- List of referees and comparison scholars (list should include the academic title and contact information of each referee)
- One copy of five papers judged by the candidate and the department to be the most important/influential work of their career
Workflow
- For each candidate, OFA forwards to the Office of the Provost the officer's CV and candidate's field description, which are given to the Tenure Review Advisory Committee (TRAC) in order to prepare for their review process.
- The SVP reviews the documentation for each candidate and sends requests for references to each person on the referee list.
- When referee letters are returned to the SVP, the SVP's office sends the department a copy of each letter for the candidate; additionally, the SVP's office sends the department responses from reviewers if they have declined the invitation.
When approved by TRAC
Requirements
Department submits the following:
- Upon TRAC approval, a PAF with effective date of tenure appointment and reflecting action/reason codes DTA/TTL and DTA/Complete University title, and with the tenure status code changed to “1” Tenure
Workflow
- Upon TRAC approval, the OFA Representative sends the officer’s CV to the Office of the Provost for Trustees’ review and approval.
- If the Trustees approve the appointment to tenure, the Office of the Provost forwards to OFA the monthly Trustees Report with the resolution approving the appointment to tenure.
- OFA notifies the school and department chair.
- The department submits a PAF for the tenure appointment
- The OFA Representative reviews the PAF for completeness and accuracy.
- OFA approves and submits the PAF and supporting documentation to CUIMC Payroll.
When NOT approved by TRAC
Workflow
- If not approved by TRAC, the Office of the Provost notifies the Dean, SVP, dean of school (if applicable), and/or department chair of the decision.
- The department either switches the officer to the non-tenure track title of (“at CUMC”) or issues a letter of nonrenewal to the officer by May 31st (13-month notice of nonrenewal).
Resources
CU Action and Reason Codes for Personnel Transactions