The Provost has delegated responsibility for implementing the University’s Equal Opportunity and Affirmative Action (EOAA) Policies and Procedures to the Associate Provost for Equal Opportunity and Affirmative Action. The Recruitment of Academic Personnel System – or RAPS – serves as both the University’s online system for academic recruitment and its affirmative action system of record. The Associate Provost monitors the data maintained in RAPS to ensure the University’s equal opportunity, nondiscrimination, and affirmative action policies are carried out.

Every full-time academic position must be recorded in RAPS by the hiring unit, regardless of whether the search is conducted according to the unit’s Standard Search and Evaluation Procedures (SSEP) or through a request for a waiver from those procedures. The information is needed to ensure that the University is making good faith efforts towards its affirmative action goals and that required recordkeeping on searches is being maintained in RAPS as part of the search and waiver processes. EOAA clearances for completed searches are handled through RAPS. Applicant data are automatically entered into the system when an applicant completes an online application and submits the materials required by the hiring unit. As part of the application process, every applicant and waiver candidate is invited to self-identify race, ethnicity, and gender.

All applicant data must be entered into RAPS. In the case of waivers and senior searches, the hiring unit may enter the applicant information, including the race, ethnicity, and gender of the applicant or waiver candidate, so long as that information has been voluntarily reported by the applicant or candidate. Prior to entering applicant information, the unit should invite the applicant or waiver candidate to self-identify race, ethnicity, and gender. Hiring units that use their own online systems for recruitment must ensure that complete applicant data are transferred into RAPS before completing a search and requesting EOAA clearance of a search.


Checklist for Completing a Recruitment in RAPS


CUIMC Guidelines for Submitting a Selectee

Guidelines for Canceling a Posting in RAPS

Managing Applicant Documents in RAPS

New Guide for Submitting a Waiver Request

One page guides for RAPS

RAPS-Managing Applications

RAPS-Reference Letter Help

RAPS Applicant FAQ

RAPS Login Info

RAPS Reference Provider FAQ

Requirements for Recruitment Grid

Search Committee User Guide