4-4 Medical/FMLA Leave

Policy

Full-time officers of instruction and research who cannot perform their responsibilities because of illness or injury are given leaves of absence with full salary for up to six months from the onset of the disability. The first 12 weeks of medical leave are deemed to meet the requirements of the Family and Medical Leave Act of 1993.

Requirements

Department submits the following:

  • Letter from officer to PI/supervisor requesting the leave and including start and end dates
  • Letter from chair to Dean requesting the leave for the officer and including start and end dates
  • Letter/email from the Office of Leave Management indicating the start and end date of the leave of absence per Cigna
  • PAF reflecting action/reason codes for both the start of the leave (PLA/FNO) and the end of the leave (RFL/LOA)

Workflow

Path 1 – Duration of ≤ 30 days

  • The OFA Representative reviews the request and submits it to the AVP for approval.
  • The AVP reviews and, if acceptable, signs the request.
  • OFA sends a copy of the letter to the department faculty affairs contact for their records.
  • OFA approves and submits the PAF to CUIMC Payroll.

Path 2 – Duration of > 30 days

  • The OFA Representative reviews the request and submits it to the AVP for approval.
  • The AVP reviews and, if acceptable, signs the request.
  • OFA approves and submits the PAF to CUIMC Payroll.
  • OFA submits the AVP’s signed request to the Office of the Provost indicating that the LOA has the Dean’s approval.
  • The Office of the Provost sends an approval letter to OFA (and copied to others).
  • OFA sends a copy of the letter to the department faculty affairs contact for their records.

Resources

CU Action and Reason Codes for Personnel Transactions

CU Completing a Personnel Action Form (PAF) - Job Aid

CU Faculty Handbook